Crossbrook Insurance Brokers Limited (Company Number: 7680517) are authorised and regulated by the Financial Conduct Authority (FCA) (Registration Number: 565493) to act as an Independent Intermediary on their behalf. We are permitted to arrange, advise and deal as an agent on behalf of a panel of insurance companies and assist in claims handling with respect to non-investment insurance policies. You can check these details on the FSA's register by contacting them on 0845 606 1234 or by visiting www.fsa.gov.uk. We are also members of the British Insurance Brokers Association (BIBA) (Registration Number: 006489) and Key Choice Insurance Marketing Limited (KCIM) (Registration Number: 007).
Duty of Disclosure
Your insurance policy is based upon the information provided to the insurance company via ourselves and you must ensure that all such information is complete and accurate and that any facts that may influence the insurance companies’ decision to accept the policy and what terms are applied must be disclosed. Failure to disclose any material fact or information including any claims including costs, motoring or criminal convictions and/or any disabilities etc may also invalidate your insurance policy and could mean that part, or all, of a claim may not be paid. We would also like to inform you that information about you is exchanged between UK insurance companies and other regulatory organisations for underwriting and fraud purposes. If you do not return, or fail to sign and date any page of the proposal form/statement of fact with any amendments, we will not be liable for any additional premium that may apply for any inaccuracies or undisclosed claims, motoring or criminal convictions and/or disabilities etc.
How to Cancel
All requests for cancellation of your policy must be put in writing to us, by fax or e-mail and the current certificate of insurance must also be returned to us. You may have a statutory right to cancel a policy within a short period (normally 14 days) from the inception date of the policy. If you cancel within this period, you may receive a pro rata refund of premium from the insurance company, but they are also entitled to make an administrative charge and we may also keep an amount that reflects our administrative costs of arranging and then having to cancel your policy. If the policy is cancelled within the first 30 days a minimum premium of 30% will apply and if you wish to cancel outside this period you may not receive a pro rata refund of premium. Any return premium due to you (less our commission) will be sent by us by cheque when we receive the return premium from your insurance company, which will take between 4 to 8 weeks from the date of cancellation. If you wish to receive your refund via credit card a 5% charge will also apply. If a claim is reported during any period of the policy and the policy is cancelled, no refund will be due. In addition we are obliged under the Road Traffic Act to advise you that it is an offence to use or park a motor vehicle on the public highway without current motor insurance cover being in force. It is also an offence to use or park a motor vehicle on private property with a current tax disc (unless the vehicle has been sorned) without current motor insurance cover being in force. Once a policy has been cancelled or lapsed, the Motor Insurance Database (MID) will be advised and the vehicle will be shown as uninsured and could be seized and destroyed by the police if it is still left or being used on the public highway.
Protecting your Information
All personal information about you will be treated as private and confidential (even when you are no longer a customer), except where the disclosure is made at your request or with your consent in relation to administering your insurance and except where law requires us to do so. Some or all of the information you supply to us in connection with your insurance proposal may be passed to insurance and other companies for underwriting, claims and premium collection purposes. Your data will be held in accordance with the Data Protection Act 1998, under which you have a right of access to see personal information about you that is held on our records, whether electronically or manually. Some insurance companies on our panel use public and personal data from a variety of sources, including a credit reference agency and other organisations to make sure they can give their most competitive quotation and to protect you from fraud. Their search will also appear on your credit record whether or not your application proceeds with them.
How to Claim
Please refer to your Crossbrook Insurance blue folder, policy summary or your policy booklet if you need to notify a new claim or incident. You should contact the insurance company or legal expenses provider direct as soon as possible using the contact details provided. If in doubt about who you should contact, please contact us by telephone, fax or e-mail or by visiting the claims reporting section on our website at www.crossbrook.com.
Administration and Charges
We reserve the right to make an administration charge in addition to any premiums charged by insurance companies for arranging, amending, renewing or cancelling of your policy. The minimum specific charge is £20.00 and will apply to the following activities: payment by instalments or late payments, dishonoured cheques, cancellation of policy and issue of new business, renewal, duplicate and adjustment documents including temporary additional vehicles and temporary additional drivers and no claims bonus proofs. You will be advised by us of the exact administration charge and we never make charges in excess of the premium amount charged by insurance companies. Where a premium is requested for an amendment, the premium must be paid at the time of the change including any outstanding monies due. For any requests of motor cover, a minimum of 5 days must be allowed before the vehicle shows up on the Motor Insurance Database (MID) register. Please note that a maximum of 5 vehicle and/or other changes will only be allowed in any one insurance term.
Any commercial clients are entitled, at any time, to request information regarding any earnings which we may have received as a result of placing your insurance business.
In respect of some classes of insurance (i.e. legal expenses and/or premium finance providers), we may operate block arrangements in order to provide competitive terms. On occasions it will be necessary for us to transfer such blocks from one provider to another where this is beneficial to you as our client. This written statement of terms and conditions of business constitutes both your acceptance that we may do this and your prior request for us to do so.
Protecting your Money
Prior to your premium being forwarded to the insurance company and for your protection, we hold your money as an agent of the insurance company (in which case your policy is treated as being paid for). We may also transfer your money to another intermediary in some cases. However your money will be protected at all times because of the requirements of FSA rules. We also reserve the right to retain interest earned on this account. This written statement of terms and conditions of business constitute both your acceptance that we may do this and your prior request for us to do so.
All accounts are payable on demand, we will issue several letters requesting monies and if for any reason you are unable to settle an account, we ask you to discuss this as soon as possible with a member of staff. We reserve the right to cancel your policy if payment is not received and our letters are ignored; without any refund, either from inception or from an agreed date and to add on all charges incurred to the final amount if not received and debt collectors are appointed.
Where you have elected to pay your premium by direct debit, the finance provider, Creation Consumer Finance Limited will be arranging a loan for you to pay for your insurance policy and will apply a 10% instalment charge as well as their own terms and conditions; you may also be subject to a credit check. If you miss any payments or need to discuss payment terms, you must contact them direct on 0871 676 9200 quoting the reference number on your agreement. If a claim is reported during any period of the policy and the policy is cancelled, no refund will be due and the balance of the premium will be required in full. When your policy is due for renewal, we will write to you advising that your policy will be renewed automatically by direct debit. You must therefore advise us in writing, by fax or e-mail if you do not wish for us to renew your policy by this method. We will also advise you if your policy will not be renewed automatically by direct debit and this is usually because there has been too many payment defaults during the year.
It is our intention to provide a high level of service at all times. If however, you have reason to make a complaint about our service you should write to "The Manager" at the above address. You may be entitled to refer the matter subsequently to the Financial Ombudsman Service (FOS). If you do decide to refer any matter to the FOS your legal rights will not be affected. You can contact the FOS on 0845 080 1800 or by visiting their website at www.financial-ombudsman.org.uk. Please be advised that we will not tolerate any physical or verbal abuse to any of our staff.
We are covered by the Financial Services Compensation Scheme (FSCS) and you may be entitled to compensation from the scheme if we cannot meet our obligations. Compensation for non-compulsory insurance will be paid at 90% of the claim, with no upper limit and cover for compulsory insurance will be paid at 100% of the claim, with no upper limit. Further information about the compensation scheme is available from the FSCS on 020 7892 7300 or by visiting www.fscs.org.uk.